Creavium — The Business OS for Creative & Digital Agencies | by QueuesHub
/Creative & Digital Agency Technology
Creavium — Creative & Digital Agency OS
Creavium is the business operating system built specifically for creative and digital agencies. Powered by Odoo 19, it connects your projects, timesheets, invoicing, freelancers, CRM, and finances in one unified platform — so you know the real profit on every project, every month, without switching between six tools that never talk to each other.
The agencies making the most margin today are not the ones with the most clients or the biggest retainers. They are the ones who can answer one question at any moment: what is the real profit on the project running right now? Most agency owners cannot. Not because they don’t care — because the tools they use were never built to tell them.
You see the invoice. You never see the margin. A project quoted at $8,000, a client who paid, a team that logged 180 hours instead of the 80 you planned, three freelancers paid off separate invoices — and the real margin on that project was negative. You had no way of knowing until it was too late, if at all.
The Problem With How Agencies Run Today
Profitability blindness — you quote, you deliver, you invoice, but you never know the real margin per project because time, costs, and revenue live in three different systems that were never designed to talk to each other.
Missed retainer invoices — 12 retainer clients who should be billed on the 1st of every month. In reality, 4 go out on time, 5 are sent a week late, and 2 get forgotten entirely. That is direct revenue walking out the door — not because clients didn’t pay, but because nobody asked.
Scope creep absorbed, never charged — a client sends a WhatsApp message asking for a quick Arabic banner version. Your team delivers it. Nobody charges for it. It happens three times a week across ten clients. A mid-size agency gives away more than $40,000 of free work this way every year.
Six tools, zero connection — Monday for projects, Harvest for time, HubSpot for CRM, QuickBooks for finance, DocuSign for contracts. None of them know what the others know. Every month-end is a reconciliation exercise that costs 8–12 hours of team time.
What Creavium Is
Creavium is the business operating system for creative and digital agencies, powered by Odoo 19 and configured specifically for how agencies work. It is not a generic ERP. It is not a blank system you configure yourself. It is Odoo built to understand your billing models, your client relationships, your freelancer workflow, and your financial structure — delivered in 6 weeks and ready to run from day one.
Every Part of Your Agency’s Business. One Platform.
New Business Pipeline — CRM
Who it's for
Built for the people who'll run it.
Agency Founders & Owners
You are winning clients and growing the business, but you still cannot answer the most important question: which part of your business is actually profitable? Creavium gives you real-time margin visibility on every project, every client, and every service line — without asking your accountant to reconcile five systems every month-end.
Operations & Finance Managers
You are the one holding everything together — chasing timesheets, reconciling invoices, managing freelancer payments, and still unable to produce a clean P&L without hours of manual work. Creavium automates or connects every process you are currently doing by hand, so you move from reactive chaos to proactive financial control.
Account & Project Managers
You manage client relationships and delivery, but you have no real-time visibility into whether a project is on budget until it is too late to course-correct. With Creavium, you see the budget consumed, the hours logged, and the margin remaining — live, while the project is running — and you convert scope changes into formal quotes before they become losses.
Architecture
What's inside the blueprint.
The components we engineer when we build this solution. Each one is documented, tested, and handed over with the rest.
01
Built on Odoo CRM, configured for agency sales cycles. Track prospects from first contact through proposal, negotiation, and contract signing. Know your open pipeline value, win rates, and where deals stall — in real time. When a deal closes, the client and engagement data flows into the project module automatically.
02
Odoo Project + Timesheets configured per your service types and delivery model. Every project has stages, tasks, deadlines, assigned owners, and a budget. Team members log hours directly against tasks. Those hours flow automatically into client invoices — no reconciliation, no manual transfer, no month-end guesswork.
Capabilities
What it does, end to end.
Real-time project profitability — revenue vs. cost vs. margin per project, visible while the project is running
Automatic retainer invoice generation — billed on the exact date defined, every month, without manual action
Timesheet-to-invoice automation — logged hours flow directly into client invoices with zero manual reconciliation
CRM pipeline management — track prospects, proposals, win rates, and revenue forecast in one unified view
Freelancer cost linking per project — every vendor payment tied to a specific project and reflected in its margin
Scope change order management — convert out-of-scope client requests into formal quotes in one click
Multi-currency accounting — invoice international clients in their currency and report in your base currency
VAT compliance for Egypt — configured in setup, tested before go-live, not an afterthought
ZATCA e-invoicing compliance for Saudi Arabia — fully configured and included in the standard package
Data migration from current tools — up to 2 years of historical data transferred and validated before go-live
Digital contract signing — built-in e-signature so proposals and contracts close without leaving the platform
Resource planning and workload visibility — see every team member's capacity before committing to a new project
Tech stack
Engineered with proven technology.
We pick the stack to fit the use case, your team's capacity, and the long-term maintainability of the system — not what's most fashionable.
A documented delivery path with phase boundaries that make scope, risk, and cost clear before any code is written.
01
Discovery & Agency Mapping
A free 30-minute call to understand how your agency runs today — your client types, billing models, team structure, service lines, and current tool stack. We identify exactly where Creavium will have the highest immediate impact and define the full configuration scope before any work begins.
02
Platform Configuration
We configure Creavium to your agency's reality — your client pipeline stages, project templates per service type, retainer billing cycles, freelancer workflow, chart of accounts, and tax setup. You do not receive a blank system. You receive a system that already knows how your agency works.
03
Data Migration & Parallel Testing
We migrate your historical data from current tools — up to 2 years of client records, project history, and financial data. The system runs in parallel with your existing tools until every process is validated. Your real client data does not touch the live system until everything works exactly as it should.
04
Team Training & Go-Live
We train your full team — admin users and end users in separate focused sessions. From day one of go-live, retainer invoices run automatically, projects track profitability in real time, the pipeline is visible from one screen, and freelancer costs are connected to the right projects. The agency runs on one platform from launch day.
05
30-Day Hypercare Support
For the first 30 days after go-live, you have direct access to the QueuesHub implementation team for questions, adjustments, and anything that surfaces in real-world usage. This is not a support ticket queue — it is a dedicated channel. After hypercare, ongoing managed support packages are available.
Outcomes
What you can expect.
0%
Missed retainer invoices — every recurring client billed automatically on schedule, every month, without manual action
Live
Project profit margin — visible in real time while the project is running, not at month-end close
$0
Untracked scope creep — every out-of-scope request captured, assessed, and converted to a billable change order
1 day
Month-end close — down from a week of manual reconciliation to a single day with clean, connected books
Pulled from
The engineering services behind this blueprint.
FAQ
Frequently asked questions
What tools does Creavium replace for creative agencies?
Creavium replaces Monday.com or Asana for project management, Harvest or Toggl for time tracking, HubSpot or Pipedrive for CRM, QuickBooks or Xero for accounting, DocuSign for digital contracts, and Freshdesk for client helpdesk — consolidating all six into one integrated platform.
How long does Creavium implementation take?
The standard Creavium implementation takes 6 weeks from kickoff to go-live. This includes discovery, full platform configuration, data migration of up to 2 years of historical data, parallel testing, full team training, and 30 days of hypercare support after launch.
Ready to build this?
Tell us about your business, the systems you run today, and the outcome you need. We'll come back with the engineering plan.
Track every prospect from first contact to signed contract. Know your open proposal value, win rate, and where deals stall. Set automatic follow-up reminders so no lead goes cold. When a deal closes, the client flows into the project module automatically — no data re-entry, no copy-paste between systems.
Project Delivery & Time Tracking
A project for every client. Stages, tasks, deadlines, and budget — all connected. Your team logs hours directly against tasks. Those hours flow automatically into client invoices. When the project manager checks the budget consumed, they see it in real time — not at the end of the month when it is too late to do anything about it.
Client Billing & Retainer Automation
Retainer clients are set up once and billed automatically on the date you define — every month, without anyone lifting a finger. Project clients are invoiced by milestone or directly from logged timesheets in two clicks. Payment follow-ups are automated. The finance team goes from chasing invoices to reviewing payments.
Freelancer & Vendor Control
Every freelancer is a vendor. Every engagement is a purchase order linked to a specific project. When they deliver, you confirm receipt. When you pay, the cost flows automatically to that project’s margin. The black hole of freelancer costs disappears. For the first time, you can see the real cost of every project — including the people you didn’t hire full-time.
Financial Clarity — Real P&L Per Project
Real profit and loss per project, per client, and per service line. Multi-currency for international clients. VAT compliance for Egypt and ZATCA e-invoicing for Saudi Arabia — both configured in setup, not afterthoughts. Your external accountant receives clean, structured books connected to real project activity instead of a reconciliation nightmare every month-end.
Scope Change Management
Every client request — whether in scope or not — is captured as a ticket. In-scope requests become project tasks immediately. Out-of-scope requests convert into a formal change order quote in one click. What your team used to absorb for free becomes a revenue conversation. Scope creep becomes scope revenue.
What It Replaces
The average 10-person agency pays $400–$670 per month for six tools that do not integrate. Creavium replaces all of them at approximately $250 per month for a 10-person team — with the added value that everything is connected. Timesheets flow to invoices. Freelancer costs flow to project margins. CRM deals flow to project creation. The 8–12 hours of monthly reconciliation work disappears.
From Your First Call to Your Team Going Live — In 6 Weeks
Discovery — A free 30-minute call to map your agency: client types, billing models, team structure, service lines, and current tool stack. We define the configuration scope and identify where Creavium will have the highest immediate impact.
Configuration & Data Migration — We build Creavium to your agency’s reality. Your pipeline stages, project templates, retainer billing cycles, freelancer workflow, chart of accounts, and tax setup. We migrate up to 2 years of historical data from your current tools. You receive a system that already knows how your agency works.
Testing, Training & Go-Live — The system runs in parallel with your existing tools until everything is validated. We train your full team in separate sessions for admins and end users. From day one of go-live, retainer invoices run automatically, projects track profitability in real time, and your team works entirely on one platform.
Built for Agencies That Have Outgrown Spreadsheets
Creavium is designed for agency founders and operations managers at 10–50 person agencies running $300K–$3M in annual revenue. Agencies who have built something real, won real clients, and hit the ceiling of what a stack of disconnected tools can support. If you have at least 5 active retainer clients, you are currently using 3 or more tools, and you have tried and failed to get clean visibility into project profitability — this is built for you.
Multi-Stream Agency Leaders
Your agency runs on a mix of retainer clients, project-based engagements, and one-off work — all billed differently, tracked differently, and reported differently. Creavium handles all billing models simultaneously in one platform: automatic monthly retainer cycles, milestone billing, and timesheet-based invoicing, with consolidated reporting across all revenue streams.
03
Odoo Sales, Invoicing, and Accounting connected end-to-end. Retainer clients billed automatically on the date you define. Project clients invoiced by milestone or timesheet. Real P&L per project, per client, per service line. VAT compliance for Egypt and ZATCA e-invoicing for Saudi Arabia configured during setup.
04
Odoo Purchase configured for agency freelancer workflows. Every freelancer is a vendor. Every engagement is a purchase order linked to a specific project. When they deliver, you confirm receipt. When you pay, the cost flows automatically to that project's margin. The black hole of untracked freelancer costs is permanently closed.
05
Odoo Helpdesk configured as a scope change engine. Every client request — whether in scope or not — is captured as a ticket. In-scope requests become project tasks immediately. Out-of-scope requests convert into a formal change order quote in one click. What your team absorbed for free becomes a billable revenue conversation.
Is Creavium compliant with Egyptian and Saudi tax regulations?
Yes. VAT compliance for Egypt is configured as part of the standard Creavium setup. For Saudi Arabia, ZATCA e-invoicing compliance is included in the package. Both are set up during the configuration phase — not as optional add-ons that require separate engagement.