Know What Every Project Actually Costs You
Most interior design studios deliver stunning work. But at the end of a project — when the client is happy, the space is finished, and the final invoice has gone out — many studio owners still can't answer a basic question: did we make money on that one?
Material costs tracked across 12 vendor conversations. Contractor payments buried in three different WhatsApp threads. Milestone invoices that went out late because nobody connected project delivery to billing. The margin you expected exists only on paper — because the data that would confirm or deny it is scattered across tools that don't talk to each other.
The Project That Looked Profitable Wasn't
Interior design studios run some of the most operationally complex project-based businesses that exist. The result of managing that complexity on disconnected tools is predictable — and expensive:
- Material costs only visible at project close — by which point the overspend is already done and nothing can be done about it
- Vendor quotes in WhatsApp, decisions verbal, agreements undocumented — invoices arrive with different numbers three weeks later and there's no baseline to dispute them
- Milestone invoices sent two weeks late because no one formally connected project delivery to billing — on a four-milestone project that delay compounds into a serious cash flow problem
- Eight active projects with no unified view — the status of each living in someone's head, a folder on a shared drive, and a WhatsApp chain. That absence of visibility is itself a cost
What Spatium Is
Spatium is a purpose-built business operating system for interior design studios with 5–30 staff running 5 or more simultaneous active projects in KSA, Egypt, and the GCC. Built on Odoo 19, it connects every part of how your studio operates — from new business pipeline to final project handover — in one unified platform, implemented in 6 weeks at a fixed price.
Every Part of Your Studio's Business. One Platform.
Client Pipeline & Proposal Management
Every prospect in a structured pipeline. Proposals with agreed values, stages, and follow-up actions. When a project is won, it moves directly into the project module — no re-entry, no data gaps. Your business development process becomes a system, not a memory exercise.
Project & Engagement Management
A dedicated project for every client engagement, with phases defined at the start: concept, design development, material specification, procurement, execution, handover. Milestones linked to billing. Real-time budget tracking showing design fee revenue against all associated costs. When you open a project, you see exactly where it stands — financially and operationally.
Vendor Quotation & Purchase Order Management
The most important module for design studios. Request quotations from multiple vendors simultaneously and compare them in one view. Issue a formal purchase order with agreed price, scope, and delivery terms before any work begins. Every PO linked to the project it serves. Material costs flow automatically into project cost tracking. Vendor disputes become rare because the agreed terms are always on record.
Milestone-Based Client Billing
Define your billing milestones at project start — design fee instalment, procurement advance, execution sign-off, final handover. When the project manager marks a milestone complete, the client invoice is triggered automatically. No chasing finance. No forgotten billing. No cash flow gap between delivered work and collected payment. Recurring retainer clients invoiced automatically every month.
Financial Control & Real P&L per Project
Every design fee, material cost, contractor payment, and operational expense connected to the project it belongs to. P&L per project visible without asking your accountant to reconstruct it from five different files. VAT-compliant for Saudi Arabia — ZATCA Phase 2 e-invoicing included — and Egypt. Month-end close becomes a review, not a reconstruction.
Team, HR & Contractor Management
Employee profiles, contracts, leave management, and payroll for your in-house team. External contractors managed as vendors — their costs linked to the projects they serve. A resource view showing which team members are committed to which projects, so you know before you promise a client a start date whether you have the capacity to deliver.
What Spatium Replaces
The average interior design studio uses 4 to 6 separate tools to manage what should be one connected workflow. None of them share data. Every handoff between tools is a manual step — and manual steps are where errors, delays, and lost money live. Spatium consolidates everything in one platform: Excel project trackers replaced by a live connected project module, WhatsApp vendor negotiations replaced by formal POs with agreed terms on record, manual milestone invoice reminders replaced by automatic billing, and separate accounting software replaced by integrated financial reporting that connects directly to project activity. All for less than studios are currently spending on fragmented tools.
From Your First Call to Your Studio Going Live — In 6 Weeks
- Discovery (Week 1): A focused 30-minute call maps your current workflow — projects, procurement, billing model, and where the pain is sharpest. We identify the exact configuration Spatium needs for your studio and confirm fit before any work begins. You don't get a generic demo. You get a specific answer.
- Configuration & Migration (Weeks 2–4): We build Spatium around your actual workflow — your project phases and milestone structure, vendor categories and PO approval workflow, client billing model, chart of accounts for KSA or Egypt compliance. We migrate your vendor records and up to two years of project history. We run both systems in parallel and verify every figure before the transition is final.
- Training, Go-Live & Hypercare (Weeks 5–6 + 30 days): Role-specific training for project managers, procurement, and finance. Gradual go-live with parallel confirmation that everything works before real projects are entered. Then 30 days of active hypercare support — the QueuesHub team stays close until Spatium is simply how your studio works.
Saudi Arabia Is Building at a Scale the Design Industry Has Never Seen
Vision 2030 is generating an unprecedented volume of premium residential, hospitality, commercial, and cultural projects across the Kingdom — NEOM, The Red Sea Project, Diriyah Gate, and thousands of high-end developments in Riyadh, Jeddah, and the Eastern Province. Every one represents design work. Interior design studios serving this market are growing faster than their operational infrastructure can support.
Studios that were managing 3 active projects two years ago are now managing 10. The WhatsApp groups and Excel trackers that worked at lower volume are visibly breaking. The studios that build operational foundations now — structured procurement, milestone billing, real project cost visibility — are the ones that will scale with the market without losing control of their margins. Spatium is built specifically for studios operating in KSA and Egypt. ZATCA Phase 2 e-invoicing (هيئة الزكاة والضريبة والجمارك), multi-currency for international clients — all configured as part of the standard setup.
Built for Studios That Have Outgrown Managing Complexity by Memory
If your studio has 5–30 people, you're running 5 or more active projects simultaneously, and you've experienced at least one project where actual costs significantly exceeded your original budget — Spatium was built for you. Not a solo designer, not a studio of three. Not someone looking for an afternoon self-configuration. A studio ready to run its business with the same care it brings to its craft.